How to Use Your Phone to Send and Receive Faxes?
To send or receive faxes, you no longer need to have a fax machine. Instead, establish a virtual fax number and use your phone to manage your fax documents. To do this, you’ll need an online fax service to manage your faxes without a fax number to use this technology.
You can send and receive faxes using CocoFax with your phone in this tutorial.
So, let’s get started by learning a few basics about online fax solutions before we get into the course.
CocoFax- A simple way to send & receive faxes
CocoFax is an online platform that allows you to manage your faxes without having to use a fax machine. You can send a fax document faster using this technique than with a machine. Furthermore, it is not confined to a location where you can send or receive faxes using any device.
CocoFax is a registration-based platform, which allows you to receive a free fax number by creating an account.
Visit its website to understand more about how this solution works.
A step-by-step guide to sending and receiving faxes online using CocoFax
Even if you’ve never used an internet fax service before, these simple instructions will assist you:
Step1: Create an Account
The first step is to register on the website and create an account. It’s crucial since you’ll need a fax number to keep track of your faxes. It will prompt you to choose your nation, phone number type, first and last names, and fax number.
Fill up the form to create your account. Alternatively, you can also use your Google account to log in. It will spare you the hassle of completing the following step.
Step2: Connect your Gmail
You’ll need an email service to get your documents if you use online fax providers. As a result, you can link your CocoFax and Gmail accounts. All you have to do now is input your email address and confirm it with the link in your inbox.
Step3: Fax document Sending and receiving
You are now ready to send and receive faxes from your mobile device. However, each process has its own set of phases, which we will go through separately.
Faxing a document
You must do the following to send a fax from your CocoFax account:
- From your account’s dashboard, select the Send Fax button.
- Faxes can be typed or uploaded.
- Enter the recipient’s fax number.
- Wait for the delivery reports after clicking Send on the popup.
Tips: You can send a fax document from any page of your web browser if you install its extension.
Getting a fax
To receive your faxes on your smartphone, you don’t need to do much. When you get a fax, your CocoFax account will give you a notification, much like a fax machine.
You can check your fax by logging into your account or opening an email from your Gmail account. The fax is delivered as a PDF file that you can view on any device.
Tips: Share your virtual fax number with everyone you know so they may send you faxes via the internet.
How do Online Fax Services work?
An online fax service, like a traditional fax machine, can enable you to share your documents with anyone. This method is handier since it eliminates the need to be near your fax machine to send or receive faxes. It functions similarly to email services, with the entire procedure taking place online.
The cross-platform interoperability of an email service versus an online fax service is the key distinction. It means you can send a fax to a physical fax machine via an online fax service. You can also get fax documents on your phone if someone sends them to you through a fax machine.
Therefore, online fax services are more convenient and safe than email services.
Why should you use CocoFax?
CocoFax is well-known for its data-protection security and compliance. As a result, you don’t need to be concerned about the security of your data when utilizing its services. CocoFax complies with GDPR (General Data Protection Regulation) and protects user data via encrypted servers.
It also offers a number of innovative capabilities. They will allow you to use your mobile phone to replace your fax machine. Among them are the following:
Faxing with encryption– You can send a fax from your Google account using CocoFax. It replaces the requirement for a fax machine and gives a complete faxing solution at any time.
Delivery Reports- You have the option of receiving delivery reports for all your faxes. Moreover, it will let you know when the recipient of your fax receives it.
Cloud Storage– Take use of its free cloud storage, which allows you to save files for easy sharing.
Encrypted Faxing– The entire process of sending and receiving a fax is encrypted. As a result, you can use this platform to send and receive secure faxes.
Mobile Compatibility– It is a web-based faxing system with mobile compatibility. However, you can download its mobile application to make it more convenient to use.
Gmail Integration– You can use this add-on to upload any file from your Gmail account. It saves you from having to log into your CocoFax account to send a fax.
The use of online faxing is becoming increasingly popular. Additionally, through an online fax service, you can simply send and receive faxes on your phone. This is a great convenience. There are a plethora of services from which to choose.
To choose the best one, consider your wants and requirements. Because CocoFax is the most common faxing option, we chose it as an example in the above guide. As a result, you can consider this platform or any other that suits your needs.
The integration of your fax service with Gmail is the most important factor to consider. Also, keep an eye out for mobile applications that will allow you to obtain the answer right away.